How to keep all your trip confirmations in one place
One email folder, one summary page, and an offline copy, so nothing is lost at the counter.
A trip produces a pile of confirmations: flights, lodging, a rental car, tickets, a tour, a dinner reservation. Each comes from a different sender in a different format, usually weeks apart. You do not need a new app to tame them. You need a habit with four parts.
1. One folder, set up on the day you book
Make a folder or label in the email account you book with, named for the trip, such as "Lisbon, May." Move each confirmation into it as it arrives. If a booking was sent to a different address, forward it to this one.
2. One page that points to everything
Write a one-page summary, in the order things happen. For each booking, give what it is and who it is with, the date and time, the address, the confirmation code, and the cancellation deadline if there is one.
Leave payment details and passport numbers off the page. The summary is a map to the confirmations, and the confirmations stay in your email. The planner works the same way: it keeps your plan and your deadlines, and leaves the confirmation codes where they already live.
3. An offline copy of whatever you will show someone
Signal and battery are least reliable on arrival, which is exactly when you are asked for a booking. Before you leave, save what you will need to show on your phone as screenshots or as files in a format such as PDF (portable document format): boarding passes, tickets, the lodging confirmation, the rental car booking. Write the address of your first night on paper, in case the phone is dead.
4. A copy for the person who needs it
Send the one-page summary to a travel companion or to someone at home. If something goes wrong, they can find a booking without waiting for you.
Check it twice
A week before you leave, open each confirmation and check the date, the time, and the spelling of the names. Check that the names match the photo identification you will show, and ask the airline or provider how to correct a mismatch while there is still time. The day before, check in where you can, download your offline copies, and confirm how you get to your first night.
When the free planner is enough, and when Plus helps
The free planner does a lot on its own: it holds your saved links, builds the shape of each day from your pace, writes the request for any AI you use, adds the booking timeline, exports a calendar file, and shares the plan by link. For many trips, that is all you need.
TripDeputy Plus gives you a trip email address: forward links from your own email to it, and they land in the saved links of the trip you edited most recently, next to the plan. It adds:
- A trip email address. Forward links from your own email to your trip, and they land in its saved links.
- The plan filled in for you, by TripDeputy's own AI, so you do not need to copy anything into another assistant. It is still a draft to check.
- Opening hours for the places in your plan, from Google Maps: current hours within a week of your date, typical hours further out, and each result says which.
- Re-plan the day on the road, when something is closed or the weather turns.
- Sync across your devices, and a live calendar link that your calendar app refreshes on its own schedule.
- Booking and on-sale alerts by email, for dates you enter from the seller's own page.
Plus is $5 a month or $39 a year, and you can cancel from your account. Check the pricing page for what is included today.
Put it into practice
The planner's Bookings tab lists what to book and when, counted back from your first day, and flags anything overdue. Tick each task as you book it. Set a first day and export the calendar file, and each open task becomes an all-day event with a 9 a.m. reminder. The timeline also includes a step to save confirmations offline the day before you leave. For the longer view of what needs booking and when, see what to book ahead.